What is Session Management?
Session management in Hedy helps you organize your recorded conversations and meetings. You can rename sessions, assign them to topics, search through content, and perform bulk operations to keep your workspace tidy and efficient.
Session List Overview
Your sessions appear in the Sessions tab, organized chronologically and grouped by date. Each session displays:
Title: The session name (or "Untitled Session" if not renamed)
Date and Time: When the session was recorded
Duration: Length in minutes
Topic Indicator: Colored dot showing assigned topic
Cloud Icon: Appears if the session is loaded from the cloud and wasn't captured on the current device
Your current active recording appears at the top with a special indicator.
Quick Actions with Swipe Gestures
Hedy provides quick swipe actions for common tasks when you're not in multi-select mode:
Swipe Right: Opens topic assignment dialog for the session
Swipe Left: Delete the session (shows confirmation first)
These gestures work consistently across iOS and Android devices, with haptic feedback for a smooth experience. Note: You cannot swipe the currently recording session.
Renaming Sessions
Give your sessions meaningful names to find them easily later:
Tap on any session to open its details
In the session details screen, tap the three-dot menu (⋮) in the top right
Select "Rename" from the menu
Enter a descriptive name in the dialog
Tap "Save"
You can also tap the edit icon next to the session title in the Details tab for quick inline editing.
Note: You can only rename sessions stored locally. Cloud-only sessions cannot be renamed.
Assigning Topics to Sessions
Topics help you organize related sessions together, like folders:
Quick Assignment (Swipe)
Swipe right on any session in the list
Select a topic from the dialog that appears
Or tap "Create new topic" to make one
The session now shows a colored dot for the assigned topic
Assignment from Session Details
Tap a session to open its details
In the Details tab, use the topic dropdown
Select a topic or create a new one
Removing Topic Assignment
In either method above, select "No topic" to remove the topic assignment.
Multi-Select Mode
Manage multiple sessions at once using multi-select mode:
Tap the multi-select icon in the app bar to enter multi-select mode, or long-press a session
Tap sessions to select or deselect them
Use "Select All" button to choose all visible sessions
Selected sessions show with a checkmark
Tap the multi-select icon again to exit
Bulk Operations
When you've selected sessions in multi-select mode, a bottom action bar appears with three options:
Assign to Topic: Apply the same topic to all selected sessions
Remove Topic: Clear topic assignments from selected sessions
Delete: Remove multiple sessions at once (with confirmation)
All bulk operations show progress dialogs and clear selections when complete.
Searching Sessions
Find specific sessions quickly using search:
Tap the search icon in the app bar
Type keywords from your session content
Results filter in real-time as you type
Tap the X to clear search and see all sessions
Additional Session Options
Access more options by opening a session's details and tapping the three-dot menu:
For Local Sessions:
Rename: Change the session title
Edit Date & Time: Correct the session timestamp
Copy Link: Get a shareable link (if synced to cloud)
Resend Recap Email: Send the summary again (Pro users only)
Delete: Remove the session
For Cloud-Only Sessions:
Copy Link: Get a shareable link
Resend Recap Email: Send the summary again (Pro users only)
Delete: Remove local copy only
Sharing Sessions
Use the share icon in session details to share content:
Share Transcript
Share Meeting Minutes
Share Conversations
Share Recap
Session Merging (Premium Feature)
Premium users can combine two related sessions into one. Access this feature from session details when available. Free tier users will see an upgrade prompt.
Tips for Effective Organization
Use consistent naming: Develop a naming convention like "[Type] - [Subject] - [Date]"
Create focused topics: Make topics for projects, clients, or meeting types
Regular cleanup: Use bulk delete to remove old sessions efficiently
Leverage search: Don't worry about perfect organization - search finds content quickly
Watch for sync status: Cloud icon indicates sessions backed up to cloud
Troubleshooting
Sessions not appearing in the list
Pull down to refresh the session list
Check if you're in search mode with active filters
Ensure the session recording completed successfully
Exit and re-enter the Sessions tab
Can't swipe to delete or assign topics
Exit multi-select mode - swipe gestures are disabled in multi-select
Ensure you're not trying to swipe the currently recording session
Try a slower, horizontal swipe gesture
Can't rename or edit cloud-only sessions
These options are only available for sessions stored locally
Cloud-only sessions can only be deleted or have their link copied
Download the session locally if you need to edit it
Pro tip: Use multi-select mode with "Select All" to quickly assign topics to multiple sessions after a busy day of meetings. It's much faster than handling sessions one by one!