Auto Email Recap
Automatically receive meeting summaries and action items delivered to your inbox after each session.
What is Auto Email Recap?
Auto Email Recap sends you a comprehensive summary of your meetings directly to your email once the transcription is complete. Perfect for staying organized and sharing meeting outcomes with team members who couldn't attend.
Getting Started
Open the Hedy app
Navigate to Settings → App Settings
Find the Auto Email Recap section
Toggle the feature on
Enter your email address(es)
How It Works
When you record a meeting with Auto Email Recap enabled:
Automatic Processing: After your session ends, Hedy processes the transcript
AI Summary Generation: Key points, action items, and decisions are extracted
Email Delivery: A formatted summary is sent to all configured recipients
No Manual Steps: Everything happens automatically in the background
Adding Multiple Recipients
Share meeting recaps with your team by adding multiple email addresses:
In the Auto Email Recap settings, locate the email field
Enter the email addresses separated by commas
Each recipient will receive their own copy of the recap
Note: You can add up to 10 email recipients per account. All recipients receive the same recap content.
What's Included in the Recap
Each email recap contains:
Meeting Title: Based on the session name or auto-generated
Date and Duration: When the meeting occurred and how long it lasted
Key Points: Important topics and decisions discussed
Action Items: Tasks and next steps identified during the meeting
Summary: A concise overview of the entire conversation
Include Detailed Notes (Pro)
Pro users can include the full detailed notes in their recap emails, not just the summary:
Go to Settings → App Settings
Find the Auto Email Recap section
Toggle on Include Detailed Notes
This provides recipients with comprehensive meeting documentation including all key points, decisions, and context.
Recap from Imported Audio
When you import audio or video files into Hedy, you can also generate and send auto-recap emails from the imported content:
Import your audio or video file
After processing completes, the recap will be sent automatically if Auto Email Recap is enabled
This is perfect for processing recordings from external sources while still getting the convenience of automatic email summaries.
Remove Hedy Branding (Pro)
Pro users can remove the "Powered by Hedy" footer from recap emails for a cleaner, white-label appearance:
Go to Settings → App Settings
Find the White label emails option
Toggle it on to remove Hedy branding from your recap emails
Managing Recipients
Removing Recipients
Go to Auto Email Recap settings
Find the email address you want to remove
Delete the email address from the field
Save the change
Editing Recipients
To change an email address:
Remove the old email address
Add the new email address
Best Practices
Team Alignment: Add key stakeholders who need meeting updates
Project Documentation: Include project managers for automatic documentation
Personal Archive: Use your work email for searchable meeting history
Privacy First: Only add recipients who should have access to meeting content
Privacy Considerations
Email recaps contain meeting content, so only add trusted recipients
Recipients cannot modify or delete the original transcript
You can disable Auto Email Recap at any time to stop sending summaries
Past recaps remain in recipients' inboxes unless they delete them
Troubleshooting
Not receiving email recaps?
Check that Auto Email Recap is enabled in settings
Verify email addresses are entered correctly
Check spam/junk folders
Ensure you have an active internet connection when the session ends
Recaps are sent after transcription completes, which may take a few minutes
Recap emails are delayed?
Longer meetings take more time to process
Poor internet connection can delay sending
Check if transcription is still processing in the app
Recaps typically arrive within 5 minutes after session ends
Can't add more email addresses?
Maximum of 10 recipients per account
Remove unused email addresses to make room
Ensure email format is valid ([email protected])
Pro tip: Create a dedicated email folder or label for Hedy recaps to keep your meeting summaries organized and easily searchable.